Precision Virtual Hub Secretarial
Services
VIRTUAL SUPPORT

About us

Our virtual services are available no matter where you’re located. You can make use of our services when you need them, instead of keeping permanent staff on the payroll. This is especially relevant if your business has peaks and troughs and you want to avoid unnecessary overheads.

Precision Virtual Hub founder Cathy van der Nest has over 30 years of experience in the legal field, gained at some of the largest law firms in South Africa. Having worked in practice areas such as litigation, foreclosures, conveyancing, exchange control, and corporate/commercial, she understands the pressures of the legal profession and that confidentiality and attention to detail are of utmost importance.

Cathy and her team are available to handle your secretarial, administrative or accounting matters, either on an ad hoc basis or on a monthly retainer.

When you are under pressure through sudden work influx or unexpected staff absenteeism, we will step in and handle your administration and secretarial work so you can concentrate on your core business.

If your business doesn’t require permanent staff to handle your admin, we’ll gladly take care of your office management and secretarial requirements on an ongoing basis. Our retainers are structured to suit each client’s needs.

Understanding that time is of the essence, we will do our utmost to assist you with speedy turnaround times. Our aim is to add value to your business and reduce your workload.

Friendly, efficient and professional virtual secretarial and admin support

Our services

General Secretarial Support

  • Typing – Copy typing, dictation and transcription
  • Typing of general correspondence (letters or email)
  • Typing of standard documents, memorandums, pleadings and agreements
  • Typing of PowerPoint presentations
  • General typing for students or professionals
  • Editing and formatting documents and agreements
  • Minute taking, creating meeting agendas, registers and task lists
  • Email management and reminders
  • Diary management and arranging appointments on calendar (Zoom, Google or Team meetings)
  • Liaising with clients and follow ups
  • FICA management and support
  • Making travel arrangements
  • Compiling and editing of resume/CV

Business Administration

  • Proofreading
  • Setting up and maintaining precedent library
  • Assisting in developing policy and procedure documents
  • Assisting with inhouse training

Accounting

  • Billing – Preparing and sending monthly invoices and statements
  • Following up of outstanding invoices
  • Collecting outstanding accounts
  • Preparing quotations and following up

Our fees and retainers

Our rates vary depending on the type of support you need. You will receive a detailed quotation once we have discussed your requirements.

Ad hoc

Once-off assistance for specific projects:
R300-R400 per hour

3-Month Retainer

Minimum of 10 hours per month at reduced hourly rate of R280-R380
R2,800 to R3,800 per month
for 10 hours
Additional hours will be billed at the hourly rate

6-Month Retainer

Minimum of 15 hours per month at reduced hourly rate of R250-R350
R3,750 to R5,250 per month
for 15 hours
Additional hours will be billed at the hourly rate

Contact us